Financial Services for Restaurants & Hospitality | Bookkeeping, Business Plans, Fractional CFO & Financial Modeling — Ledgerive
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Restaurants & Hospitality — Ontario's Food & Bev Base

Financial Services for
Ontario's Restaurant & Hospitality Operators.

A senior CPA-backed team delivering bookkeeping, business plans, Fractional CFO and financial modeling built for the way restaurants and hotels actually operate — weekly prime cost discipline (food cost plus labor cost), POS integration across Toast, Square, Lightspeed, TouchBistro, Clover and Aloha, delivery platform reconciliation (UberEats, DoorDash, SkipTheDishes), AGCO liquor licensing compliance, tip pooling and reporting, multi-location P&L consolidation, franchise and equipment financing packages, and the weekly cash flow discipline restaurants live and die on. Serving full-service, QSR, fast-casual, multi-location groups, bars and pubs, breweries and distilleries, coffee shops, cloud kitchens, catering, food trucks, boutique hotels and franchise hotels across Toronto, Mississauga, Vaughan, Markham, Brampton and the broader Ontario hospitality corridor.

Book a Free 30-Min Call See When You Need Help
CPA-supervised Prime cost weekly discipline Multi-location fluent Fixed monthly fees
Why Ledgerive for Restaurants & Hospitality

Built for Prime Cost, POS & Multi-Location Discipline.

Restaurant finance isn't small-business accounting with food cost added. It's a distinct discipline anchored in weekly prime cost, POS-to-GL integration, delivery platform reconciliation, AGCO compliance, tip discipline and multi-location P&L. Generic accountants routinely fumble every one of these.

CPA-supervised, restaurant-fluent

Every restaurant engagement is led by a senior CPA who's already worked with full-service, QSR, multi-location groups, bars, breweries, catering, coffee shops and hotels at your stage. No junior handoffs. No offshore delegation. Prime cost discipline and POS-to-GL integration treated as inseparable from day one.

Weekly prime cost discipline

Weekly prime cost tracking (food cost plus labor cost, targeting the 60-65 percent band most concepts need to actually be profitable), theoretical vs actual food cost variance analysis, category-level food cost tracking, FOH vs BOH labor split, and the weekly management dashboard that lets operators see where prime cost is drifting before it wrecks the month.

POS integration & delivery reconciliation

Toast, Square, Lightspeed, TouchBistro, Clover and Aloha integration with QuickBooks or Xero — daily sales journal, category-level reporting, payment method reconciliation. Plus UberEats, DoorDash and SkipTheDishes reconciliation — gross vs commission vs net, marketing fees, HST discipline, and channel-level profitability showing whether each platform is actually contributing.

AGCO compliance & tip discipline

AGCO (Alcohol and Gaming Commission of Ontario) licensing compliance — alcohol purchase tracking, alcohol sales segregation from food sales, Smart Serve documentation. Plus controlled vs direct tip determination (CRA rules differ materially), tip pooling and distribution mechanics, tip reporting on T4 slips, employer CPP/EI on controlled tips, and coordination with POS and payroll.

Multi-location & hotel fluency

Site-level P&L per location with proper cost allocation, consolidated group reporting, inter-location cost allocation for shared services, roll-up dashboards, weekly consolidated cash flow across the group. Plus hotel-specific KPIs — RevPAR, ADR, occupancy rate, PMS integration (Cloudbeds, Mews, Opera, RoomRaccoon), OTA commission reconciliation, MAT filing where applicable.

Fixed fees, all four services under one roof

Fixed monthly retainer for CFO and bookkeeping. Fixed project fee for business plans and models. Bookkeeping, CFO, business plan and financial modeling from the same team, using the same numbers, telling the same story to your bank, BDC, franchisor and family stakeholders.

The restaurant & hospitality landscape

What Restaurant & Hotel Operators Actually Face.

Ontario's restaurant and hospitality base is one of the largest and most diverse in North America. Toronto alone hosts thousands of restaurants across every conceivable concept — full-service, quick-service and fast-casual, multi-location groups, bars and pubs, craft breweries and distilleries, coffee shops, cloud and ghost kitchens, catering, food trucks, boutique fine dining, franchise concepts, and hotels ranging from boutique to full franchise. The GTA and broader Ontario restaurant scene is anchored by immigrant entrepreneur communities — Italian-Canadian in Vaughan's Woodbridge, Chinese-Canadian and Korean-Canadian in Markham and Scarborough, South Asian in Brampton and Mississauga's Malton and Meadowvale, Middle Eastern across the GTA, Portuguese and Greek in Toronto's west end, Vietnamese, Filipino and Caribbean across the region — each with distinct concepts, distinct family ownership patterns and distinct financing needs.

Restaurant operators face finance realities that hit weekly and daily rather than monthly. Prime cost — food cost as a percentage of sales plus labor cost as a percentage of sales — is the single most important operating KPI in restaurant finance. Most viable concepts target the 60-65 percent prime cost band. Full-service tends toward higher labor at lower food cost. Quick-service tends toward lower labor at higher food cost. Fast-casual sits in between. Concepts consistently running above 65 percent prime cost are usually one bad month from closing. Weekly prime cost tracking, theoretical vs actual food cost variance, category-level food cost (proteins, produce, dairy, dry goods, beverages) and FOH vs BOH labor split are all core disciplines — and generic bookkeeping producing monthly financials misses the operating cadence entirely.

POS integration is core restaurant bookkeeping infrastructure. Toast, Square, Lightspeed, TouchBistro, Clover, Aloha and other Ontario POS platforms all need daily sales journal integration into QuickBooks or Xero. Category-level sales reporting (food vs alcohol vs non-alcoholic beverages, dine-in vs takeout vs delivery). Payment method reconciliation (cash, credit, debit, gift cards, delivery platforms). Daily deposit reconciliation. Getting POS-to-GL wrong makes every downstream number unreliable and makes the weekly prime cost dashboard impossible to trust.

Delivery platform economics have fundamentally changed the restaurant P&L. UberEats, DoorDash and SkipTheDishes take 20-30 percent commissions plus marketing fees — a level that turns many otherwise profitable dine-in dishes into loss leaders on delivery. Reconciliation across gross order value, commission, marketing fees, refunds and net remittance is a discipline in itself. HST treatment differs between platform-facilitated orders and direct orders. Delivery-channel-level profitability reporting is often the single most important growth analysis a multi-channel restaurant can do — showing whether the platforms are actually contributing or just moving sales at a loss to feed the growth story.

Layered on all of that: AGCO (Alcohol and Gaming Commission of Ontario) liquor licensing compliance for any restaurant or bar serving alcohol — alcohol purchase tracking, alcohol sales segregation from food sales (different tax treatment, different reporting), Smart Serve documentation, and the financial records AGCO requires available on inspection. Tip discipline — controlled vs direct tip determination under CRA rules (materially different tax treatment), tip pooling mechanics, T4 reporting on controlled tips, employer CPP/EI obligations. Multi-location groups need site-level P&L with proper cost allocation, consolidated group reporting, weekly consolidated cash flow, and multi-entity structure (each site typically its own operating co with a management co providing shared services). Franchise operators face royalty and marketing fund accounting, franchisor reporting requirements, new-unit financing coordination, and area-development plan modeling. Breweries and distilleries face excise tax and provincial mark-up accounting, LCBO and Beer Store distribution economics, batch-level costing, and equipment financing for capital-intensive brewhouse buildouts. Boutique and franchise hotels face RevPAR, ADR, occupancy, PMS integration, OTA commission reconciliation and MAT (Municipal Accommodation Tax) filing. What restaurant and hospitality operators need is senior finance leadership at Fractional pricing, deep expertise across prime cost, POS integration, delivery reconciliation, AGCO compliance and multi-location P&L, plus fluency with Ontario's restaurant financing ecosystem (bank, BDC, CSBFP, franchise lending, equipment financing) and the multi-generational immigrant family ownership patterns that define the industry. Ledgerive was built for exactly that.

When you need finance help

Signs Your Restaurant Needs Ledgerive.

The two service lines restaurant operators reach for first are Bookkeeping (get prime cost, POS integration, delivery platforms, AGCO and tip discipline right) and Business Plans (close bank/BDC/CSBFP financing, franchise expansion, or family succession). Here's how to tell when each is the right answer.

Bookkeeping

You Need Restaurant Bookkeeping When…

Prime cost isn't tracked weekly, POS-to-GL integration is manual, delivery platforms aren't reconciled cleanly, or multi-location P&L is unreliable. Restaurant accounting is a distinct discipline — and generic bookkeepers routinely miss prime cost, POS integration, delivery reconciliation and tip discipline.

Common restaurant triggers
  • Prime cost (food + labor) isn't tracked weekly and you find out the concept is losing money at monthly close, not weekly, when it's already too late to fix
  • POS-to-GL integration is manual, category-level sales (food vs alcohol vs delivery) is opaque, and daily deposit reconciliation is broken
  • UberEats, DoorDash and SkipTheDishes remittances aren't reconciled cleanly and you can't tell whether delivery is actually contributing profit or just moving sales at a loss
  • Your multi-location group has each site looking different in the numbers, roll-up reporting is manual, and consolidated weekly cash flow isn't reliable
See Restaurant Bookkeeping
Business Plan

You Need a Restaurant Business Plan When…

You have a real deadline — a bank or BDC financing decision, a CSBFP application, a franchise expansion approval, an equipment financing decision, or a family succession filing — and the plan has to be strong enough to actually close the financing or the approval. Banks approach restaurants with extra skepticism; the plan needs to answer it head-on.

Common restaurant triggers
  • You're preparing a bank credit facility, BDC loan or CSBFP (Canada Small Business Financing Program) package for a new location or major renovation
  • You're opening a franchise location and need a proper new-unit economics model plus financing package for franchisor and bank approval
  • You're preparing an equipment financing package for a major kitchen buildout, brewery buildout, or hotel PIP (property improvement plan)
  • You're planning family succession, buying out a business partner, or selling the restaurant or hotel
See Restaurant Business Plans
Featured services for Restaurants & Hospitality

Restaurant-Native Bookkeeping & Business Plans.

The two services restaurant and hotel operators lean on first, delivered end-to-end by a senior CPA-led team with deep full-service, QSR, multi-location, bar and brewery, catering, and boutique/franchise hotel specialization. Fractional CFO and Financial Modeling are available alongside as your stage requires.

Bookkeeping for Restaurants & Hospitality

Monthly bookkeeping, weekly prime cost snapshots, catch-up bookkeeping, HST filings and payroll for restaurants and hotels — tuned to prime cost discipline, POS integration (Toast, Square, Lightspeed, TouchBistro, Clover, Aloha), delivery platform reconciliation (UberEats, DoorDash, SkipTheDishes), AGCO compliance, controlled vs direct tip discipline, multi-location group P&L, brewery batch costing and hotel RevPAR/ADR reporting. Reviewed by a CPA.

  • Weekly prime cost (food + labor) tracking
  • POS integration with QuickBooks/Xero
  • Delivery platform reconciliation & channel profitability
  • AGCO liquor compliance & tip discipline
  • Multi-location P&L & hotel RevPAR/ADR reporting
Explore Restaurant Bookkeeping

Business Plans for Restaurants & Hospitality

Bank-ready, BDC-ready, franchisor-ready and equipment-lender-ready business plans for restaurants and hotels — bank credit facility packages, BDC loan packages, CSBFP packages for restaurant startups and expansions, franchise expansion packages, equipment financing packages, and family succession plans. Written for exactly what each reviewer wants to see, including how to answer the extra scrutiny banks bring to restaurant deals.

  • Bank credit facility, BDC & CSBFP packages
  • Franchise new-unit & area development packages
  • Equipment financing (kitchen, brewery, hotel PIP)
  • Multi-location expansion plans
  • Family succession & buy/sell packages
Explore Restaurant Business Plans

Also available for restaurants & hospitality:

Where we work in restaurants & hospitality

Restaurant Sub-Verticals & Ontario Cities We Cover.

Deep specialization across the restaurant and hospitality sub-verticals that actually define Ontario's food, beverage and lodging base — and coverage across every core Ontario hospitality city.

Restaurant & hospitality sub-verticals we serve

Our deepest expertise — from full-service and multi-location groups to breweries, cafes, catering and hotels.

Full-Service Restaurants Quick-Service & Fast-Casual Multi-Location Restaurant Groups Bars, Pubs & Lounges Craft Breweries & Distilleries Coffee Shops & Cafes Cloud & Ghost Kitchens Catering & Events Food Trucks & Mobile Ethnic & Specialty Restaurants Fine Dining Franchise Restaurants Boutique Hotels Franchise Hotels & Motels Bed & Breakfasts & Short-Term Rentals

Ontario restaurant cities we cover

Remote-first for everyone. On-site quarterly reviews available across every city below.

Toronto Mississauga Vaughan (Woodbridge) Markham Brampton Oakville Burlington Ottawa Hamilton Kitchener-Waterloo London Windsor
See all locations →
How we work with restaurants & hotels

Remote-First, POS-Native.

The engagement rhythm every restaurant and hotel can expect — designed around your weekly cash flow, POS cadence and franchise or bank reporting calendar.

Step 1

Free 30-min discovery call

NDA before the call, always. We walk through your concept, your POS, your location count, your priorities and deadlines. Honest answer on fit inside the call itself — not a follow-up email.

Step 2

Written proposal in 48 hours

Scope, deliverables, timeline and fixed fee — all in writing. If the scope needs to change, we redraft once for free. What we quote is what you pay.

Step 3

Start in 3–5 business days

Engagement letter signed. Access granted to your POS (Toast, Square, Lightspeed, TouchBistro, Clover, Aloha), QuickBooks/Xero, delivery platform accounts, bank feeds and prior financials. First deliverable — usually a prime cost snapshot or delivery platform reconciliation — lands the same week.

Step 4

Weekly cadence + prime-cost-ready

Standing weekly call, always-on Slack, weekly prime cost snapshot, monthly close by the 15th, quarterly location review, franchise or bank reporting prep when the moment comes. No help-desk queue, no offshore relay.

Restaurant operator voices

What Restaurant Operators Say After 90 Days.

“
Our family runs three Italian full-service restaurants across Vaughan and Woodbridge. Our previous accountant did monthly financials that arrived 45 days after month-end — completely useless for operating a restaurant. Ledgerive rebuilt POS integration across all three locations, set up weekly prime cost dashboards, and reconciled our delivery platforms cleanly. We now catch labor drift and food cost issues weekly instead of quarterly. Prime cost dropped meaningfully across all three sites inside two quarters.
AR
Antonio R.
Owner, Italian Restaurant Group — Vaughan / Woodbridge
“
We run five quick-service South Asian cuisine locations across Brampton and Mississauga with plans to open three more. Our books were behind, delivery reconciliation was a mess, and every new location approval was a scramble. Ledgerive rebuilt bookkeeping across all five sites, set up proper multi-location P&L, and prepared the CSBFP financing packages for the next two locations. Both closed cleanly. We're finally growing on real numbers instead of gut feel.
NK
Neha K.
Multi-Location QSR Operator — Brampton / Mississauga
“
Our boutique hotel operation runs 40 keys across two properties plus a full-service restaurant and small event space. Our previous accountant handled hotel and restaurant P&L as one blob, RevPAR and ADR tracking was manual, and PMS-to-GL reconciliation broke every month. Ledgerive rebuilt separate hotel and F&B P&L, integrated Cloudbeds cleanly, and set up weekly RevPAR/ADR reporting alongside restaurant prime cost. Our bank credit review went smoothly for the first time in years.
RM
Robert M.
Owner, Boutique Hotel & F&B — Toronto / Niagara-Adjacent
“
My family runs a growing Korean BBQ concept — three locations in the GTA and one more opening in Markham. Multi-location P&L was invisible, tip pooling wasn't handled properly (we were exposed on CRA controlled-vs-direct treatment), and every new site opening tied me up in bookkeeping for weeks. Ledgerive rebuilt everything cleanly, set up proper tip discipline, and now I can focus on operations instead of catch-up. The fourth location opened on time and profitably.
JC
Jin C.
Owner, Korean BBQ Multi-Location Group — Toronto / Markham
Restaurant & Hospitality FAQ

Questions Restaurant Operators Ask.

Straight answers to the questions that come up on nearly every restaurant discovery call.

Do you handle prime cost (food cost + labor cost) tracking?
Yes — prime cost is the single most important operating KPI in restaurant finance. We build weekly prime cost tracking (food cost as a percentage of sales plus labor cost as a percentage of sales, targeting the 60-65 percent band most concepts need to actually be profitable), theoretical vs actual food cost variance analysis, category-level food cost tracking (proteins, produce, dairy, dry goods, beverages), FOH vs BOH labor split, and the weekly management dashboard that lets operators see where prime cost is drifting before it wrecks the month.
Do you integrate with restaurant POS systems?
Yes. POS integration is core restaurant bookkeeping infrastructure. We work with Toast, Square, Lightspeed, TouchBistro, Clover, Aloha and other Ontario POS platforms — daily sales journal integration into QuickBooks or Xero, category-level sales reporting (food vs alcohol vs non-alcoholic beverages, dine-in vs takeout vs delivery), payment method reconciliation (cash, credit, debit, gift cards, delivery platforms), and the daily deposit reconciliation that keeps cash discipline tight.
Do you handle delivery platform reconciliation (UberEats, DoorDash, SkipTheDishes)?
Yes. Delivery platform economics have fundamentally changed restaurant P&Ls. We handle UberEats, DoorDash and SkipTheDishes reconciliation — gross order value vs commission vs net remittance, marketing fee treatment, refund and adjustment tracking, HST discipline on platform vs direct orders, and the delivery-channel-level profitability reporting that shows whether each platform is actually contributing or just moving sales at a loss after 20-30 percent commissions.
Do you handle multi-location restaurant groups?
Yes. Multi-location groups are one of our sweet spots. We handle site-level P&L discipline (each location its own P&L with proper cost allocation), consolidated group reporting, inter-location cost allocation for shared services (commissary, corporate labor, marketing), roll-up dashboards showing which sites are performing and which aren't, and the multi-entity structure (each site typically its own operating co with a management co providing shared services) that groups run at scale. Weekly consolidated cash flow across the group.
Do you handle AGCO liquor licensing compliance?
Yes. AGCO (Alcohol and Gaming Commission of Ontario) licensing creates ongoing financial documentation obligations for restaurants and bars serving alcohol. We handle alcohol purchase tracking, alcohol sales segregation from food sales (different tax treatment, different reporting), server training compliance (Smart Serve) documentation, and the financial records AGCO requires available on inspection. Getting AGCO documentation wrong can jeopardize your liquor license, which is often the difference between a profitable concept and an unprofitable one.
Do you handle tip pooling, tip reporting and gratuity discipline?
Yes. Tip discipline in Ontario restaurants is one of the most commonly mishandled areas. We handle controlled tip vs direct tip determination (CRA rules differ materially between the two), tip pooling and distribution mechanics, tip reporting on T4 slips for controlled tips, employer payroll obligations (CPP and EI) on controlled tips, and coordination with your POS and payroll system to make sure gratuities flow to the right people at the right amounts with proper documentation.
Do you work with breweries, distilleries and craft beverage producers?
Yes. Craft breweries and distilleries face specific finance realities including excise tax and provincial mark-up accounting, LCBO and Beer Store distribution economics vs direct-to-consumer through your taproom, tap-room vs distribution sales channel P&L, batch-level cost accounting (raw materials, labor, packaging, excise), inventory management across raw materials, work in process (fermenting/aging) and finished goods, and equipment financing for capital-intensive brewhouse and distillery buildouts.
Do you handle boutique hotels and short-term accommodation?
Yes. Boutique hotels, franchise hotels and short-term rental operators (Airbnb, VRBO, direct booking) face parallel restaurant-style finance realities plus hospitality-specific KPIs — RevPAR (revenue per available room), ADR (average daily rate), occupancy rate, RevPAR index vs comp set, PMS (property management system) integration (Cloudbeds, Mews, Opera, RoomRaccoon), OTA (Booking.com, Expedia, Airbnb) commission reconciliation, MAT (Municipal Accommodation Tax) filing where applicable, and the food and beverage side-P&L where the hotel operates a restaurant or banquet operation.
Do you handle restaurant financing (bank, BDC, SBFP, equipment)?
Yes. Restaurant financing has specific quirks. We prepare bank credit facility packages, BDC loan packages, CSBFP (Canada Small Business Financing Program) packages for restaurant startups and expansions, franchise financing packages (some Big Five banks have dedicated franchise lending groups), equipment financing packages, and family succession packages. Banks approach restaurants with more skepticism than most industries — the plan and financials need to be sharp enough to answer that skepticism head on.
Which Ontario cities do you serve restaurants and hospitality operators in?
Ledgerive serves restaurants and hospitality operators across Ontario — Toronto (largest hospitality market with every concept imaginable), Mississauga (large multi-cultural restaurant base plus Pearson corridor hotels), Vaughan (major Italian-Canadian restaurant concentration in Woodbridge plus multi-location groups), Markham (Chinese-Canadian and Korean-Canadian restaurant concentration), Brampton (large South Asian and Caribbean restaurant base), Oakville and Burlington (mid-market and fine dining), Ottawa (federal-adjacent hospitality plus a strong Byward Market restaurant scene), Kitchener-Waterloo, Hamilton, London and Windsor. Every engagement is remote-first with on-site quarterly reviews available.
How do you handle pricing?
We quote a fixed fee in writing after the discovery call — monthly for CFO and bookkeeping engagements, fixed project fee for business plans and models. Pricing depends on location count, concept complexity and scope. We don't publish pricing publicly because engagements vary too much — but we're happy to give you a firm, written number on the call itself.

Ready to get finance right for your restaurant?

30 minutes. NDA first. No pitch. Just a real conversation about your concept, your locations, your next 12 months, and whether we're the right team to deliver the finance work behind them.

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t="utf-8"> Financial Services for Restaurants & Hospitality | Bookkeeping, Business Plans, Fractional CFO & Financial Modeling — Ledgerive
Schedule a Call
Restaurants & Hospitality — Ontario's Food & Bev Base

Financial Services for
Ontario's Restaurant & Hospitality Operators.

A senior CPA-backed team delivering bookkeeping, business plans, Fractional CFO and financial modeling built for the way restaurants and hotels actually operate — weekly prime cost discipline (food cost plus labor cost), POS integration across Toast, Square, Lightspeed, TouchBistro, Clover and Aloha, delivery platform reconciliation (UberEats, DoorDash, SkipTheDishes), AGCO liquor licensing compliance, tip pooling and reporting, multi-location P&L consolidation, franchise and equipment financing packages, and the weekly cash flow discipline restaurants live and die on. Serving full-service, QSR, fast-casual, multi-location groups, bars and pubs, breweries and distilleries, coffee shops, cloud kitchens, catering, food trucks, boutique hotels and franchise hotels across Toronto, Mississauga, Vaughan, Markham, Brampton and the broader Ontario hospitality corridor.

Book a Free 30-Min Call See When You Need Help
CPA-supervised Prime cost weekly discipline Multi-location fluent Fixed monthly fees
Why Ledgerive for Restaurants & Hospitality

Built for Prime Cost, POS & Multi-Location Discipline.

Restaurant finance isn't small-business accounting with food cost added. It's a distinct discipline anchored in weekly prime cost, POS-to-GL integration, delivery platform reconciliation, AGCO compliance, tip discipline and multi-location P&L. Generic accountants routinely fumble every one of these.

CPA-supervised, restaurant-fluent

Every restaurant engagement is led by a senior CPA who's already worked with full-service, QSR, multi-location groups, bars, breweries, catering, coffee shops and hotels at your stage. No junior handoffs. No offshore delegation. Prime cost discipline and POS-to-GL integration treated as inseparable from day one.

Weekly prime cost discipline

Weekly prime cost tracking (food cost plus labor cost, targeting the 60-65 percent band most concepts need to actually be profitable), theoretical vs actual food cost variance analysis, category-level food cost tracking, FOH vs BOH labor split, and the weekly management dashboard that lets operators see where prime cost is drifting before it wrecks the month.

POS integration & delivery reconciliation

Toast, Square, Lightspeed, TouchBistro, Clover and Aloha integration with QuickBooks or Xero — daily sales journal, category-level reporting, payment method reconciliation. Plus UberEats, DoorDash and SkipTheDishes reconciliation — gross vs commission vs net, marketing fees, HST discipline, and channel-level profitability showing whether each platform is actually contributing.

AGCO compliance & tip discipline

AGCO (Alcohol and Gaming Commission of Ontario) licensing compliance — alcohol purchase tracking, alcohol sales segregation from food sales, Smart Serve documentation. Plus controlled vs direct tip determination (CRA rules differ materially), tip pooling and distribution mechanics, tip reporting on T4 slips, employer CPP/EI on controlled tips, and coordination with POS and payroll.

Multi-location & hotel fluency

Site-level P&L per location with proper cost allocation, consolidated group reporting, inter-location cost allocation for shared services, roll-up dashboards, weekly consolidated cash flow across the group. Plus hotel-specific KPIs — RevPAR, ADR, occupancy rate, PMS integration (Cloudbeds, Mews, Opera, RoomRaccoon), OTA commission reconciliation, MAT filing where applicable.

Fixed fees, all four services under one roof

Fixed monthly retainer for CFO and bookkeeping. Fixed project fee for business plans and models. Bookkeeping, CFO, business plan and financial modeling from the same team, using the same numbers, telling the same story to your bank, BDC, franchisor and family stakeholders.

The restaurant & hospitality landscape

What Restaurant & Hotel Operators Actually Face.

Ontario's restaurant and hospitality base is one of the largest and most diverse in North America. Toronto alone hosts thousands of restaurants across every conceivable concept — full-service, quick-service and fast-casual, multi-location groups, bars and pubs, craft breweries and distilleries, coffee shops, cloud and ghost kitchens, catering, food trucks, boutique fine dining, franchise concepts, and hotels ranging from boutique to full franchise. The GTA and broader Ontario restaurant scene is anchored by immigrant entrepreneur communities — Italian-Canadian in Vaughan's Woodbridge, Chinese-Canadian and Korean-Canadian in Markham and Scarborough, South Asian in Brampton and Mississauga's Malton and Meadowvale, Middle Eastern across the GTA, Portuguese and Greek in Toronto's west end, Vietnamese, Filipino and Caribbean across the region — each with distinct concepts, distinct family ownership patterns and distinct financing needs.

Restaurant operators face finance realities that hit weekly and daily rather than monthly. Prime cost — food cost as a percentage of sales plus labor cost as a percentage of sales — is the single most important operating KPI in restaurant finance. Most viable concepts target the 60-65 percent prime cost band. Full-service tends toward higher labor at lower food cost. Quick-service tends toward lower labor at higher food cost. Fast-casual sits in between. Concepts consistently running above 65 percent prime cost are usually one bad month from closing. Weekly prime cost tracking, theoretical vs actual food cost variance, category-level food cost (proteins, produce, dairy, dry goods, beverages) and FOH vs BOH labor split are all core disciplines — and generic bookkeeping producing monthly financials misses the operating cadence entirely.

POS integration is core restaurant bookkeeping infrastructure. Toast, Square, Lightspeed, TouchBistro, Clover, Aloha and other Ontario POS platforms all need daily sales journal integration into QuickBooks or Xero. Category-level sales reporting (food vs alcohol vs non-alcoholic beverages, dine-in vs takeout vs delivery). Payment method reconciliation (cash, credit, debit, gift cards, delivery platforms). Daily deposit reconciliation. Getting POS-to-GL wrong makes every downstream number unreliable and makes the weekly prime cost dashboard impossible to trust.

Delivery platform economics have fundamentally changed the restaurant P&L. UberEats, DoorDash and SkipTheDishes take 20-30 percent commissions plus marketing fees — a level that turns many otherwise profitable dine-in dishes into loss leaders on delivery. Reconciliation across gross order value, commission, marketing fees, refunds and net remittance is a discipline in itself. HST treatment differs between platform-facilitated orders and direct orders. Delivery-channel-level profitability reporting is often the single most important growth analysis a multi-channel restaurant can do — showing whether the platforms are actually contributing or just moving sales at a loss to feed the growth story.

Layered on all of that: AGCO (Alcohol and Gaming Commission of Ontario) liquor licensing compliance for any restaurant or bar serving alcohol — alcohol purchase tracking, alcohol sales segregation from food sales (different tax treatment, different reporting), Smart Serve documentation, and the financial records AGCO requires available on inspection. Tip discipline — controlled vs direct tip determination under CRA rules (materially different tax treatment), tip pooling mechanics, T4 reporting on controlled tips, employer CPP/EI obligations. Multi-location groups need site-level P&L with proper cost allocation, consolidated group reporting, weekly consolidated cash flow, and multi-entity structure (each site typically its own operating co with a management co providing shared services). Franchise operators face royalty and marketing fund accounting, franchisor reporting requirements, new-unit financing coordination, and area-development plan modeling. Breweries and distilleries face excise tax and provincial mark-up accounting, LCBO and Beer Store distribution economics, batch-level costing, and equipment financing for capital-intensive brewhouse buildouts. Boutique and franchise hotels face RevPAR, ADR, occupancy, PMS integration, OTA commission reconciliation and MAT (Municipal Accommodation Tax) filing. What restaurant and hospitality operators need is senior finance leadership at Fractional pricing, deep expertise across prime cost, POS integration, delivery reconciliation, AGCO compliance and multi-location P&L, plus fluency with Ontario's restaurant financing ecosystem (bank, BDC, CSBFP, franchise lending, equipment financing) and the multi-generational immigrant family ownership patterns that define the industry. Ledgerive was built for exactly that.

When you need finance help

Signs Your Restaurant Needs Ledgerive.

The two service lines restaurant operators reach for first are Bookkeeping (get prime cost, POS integration, delivery platforms, AGCO and tip discipline right) and Business Plans (close bank/BDC/CSBFP financing, franchise expansion, or family succession). Here's how to tell when each is the right answer.

Bookkeeping

You Need Restaurant Bookkeeping When…

Prime cost isn't tracked weekly, POS-to-GL integration is manual, delivery platforms aren't reconciled cleanly, or multi-location P&L is unreliable. Restaurant accounting is a distinct discipline — and generic bookkeepers routinely miss prime cost, POS integration, delivery reconciliation and tip discipline.

Common restaurant triggers
  • Prime cost (food + labor) isn't tracked weekly and you find out the concept is losing money at monthly close, not weekly, when it's already too late to fix
  • POS-to-GL integration is manual, category-level sales (food vs alcohol vs delivery) is opaque, and daily deposit reconciliation is broken
  • UberEats, DoorDash and SkipTheDishes remittances aren't reconciled cleanly and you can't tell whether delivery is actually contributing profit or just moving sales at a loss
  • Your multi-location group has each site looking different in the numbers, roll-up reporting is manual, and consolidated weekly cash flow isn't reliable
See Restaurant Bookkeeping
Business Plan

You Need a Restaurant Business Plan When…

You have a real deadline — a bank or BDC financing decision, a CSBFP application, a franchise expansion approval, an equipment financing decision, or a family succession filing — and the plan has to be strong enough to actually close the financing or the approval. Banks approach restaurants with extra skepticism; the plan needs to answer it head-on.

Common restaurant triggers
  • You're preparing a bank credit facility, BDC loan or CSBFP (Canada Small Business Financing Program) package for a new location or major renovation
  • You're opening a franchise location and need a proper new-unit economics model plus financing package for franchisor and bank approval
  • You're preparing an equipment financing package for a major kitchen buildout, brewery buildout, or hotel PIP (property improvement plan)
  • You're planning family succession, buying out a business partner, or selling the restaurant or hotel
See Restaurant Business Plans
Featured services for Restaurants & Hospitality

Restaurant-Native Bookkeeping & Business Plans.

The two services restaurant and hotel operators lean on first, delivered end-to-end by a senior CPA-led team with deep full-service, QSR, multi-location, bar and brewery, catering, and boutique/franchise hotel specialization. Fractional CFO and Financial Modeling are available alongside as your stage requires.

Bookkeeping for Restaurants & Hospitality

Monthly bookkeeping, weekly prime cost snapshots, catch-up bookkeeping, HST filings and payroll for restaurants and hotels — tuned to prime cost discipline, POS integration (Toast, Square, Lightspeed, TouchBistro, Clover, Aloha), delivery platform reconciliation (UberEats, DoorDash, SkipTheDishes), AGCO compliance, controlled vs direct tip discipline, multi-location group P&L, brewery batch costing and hotel RevPAR/ADR reporting. Reviewed by a CPA.

  • Weekly prime cost (food + labor) tracking
  • POS integration with QuickBooks/Xero
  • Delivery platform reconciliation & channel profitability
  • AGCO liquor compliance & tip discipline
  • Multi-location P&L & hotel RevPAR/ADR reporting
Explore Restaurant Bookkeeping

Business Plans for Restaurants & Hospitality

Bank-ready, BDC-ready, franchisor-ready and equipment-lender-ready business plans for restaurants and hotels — bank credit facility packages, BDC loan packages, CSBFP packages for restaurant startups and expansions, franchise expansion packages, equipment financing packages, and family succession plans. Written for exactly what each reviewer wants to see, including how to answer the extra scrutiny banks bring to restaurant deals.

  • Bank credit facility, BDC & CSBFP packages
  • Franchise new-unit & area development packages
  • Equipment financing (kitchen, brewery, hotel PIP)
  • Multi-location expansion plans
  • Family succession & buy/sell packages
Explore Restaurant Business Plans

Also available for restaurants & hospitality:

Where we work in restaurants & hospitality

Restaurant Sub-Verticals & Ontario Cities We Cover.

Deep specialization across the restaurant and hospitality sub-verticals that actually define Ontario's food, beverage and lodging base — and coverage across every core Ontario hospitality city.

Restaurant & hospitality sub-verticals we serve

Our deepest expertise — from full-service and multi-location groups to breweries, cafes, catering and hotels.

Full-Service Restaurants Quick-Service & Fast-Casual Multi-Location Restaurant Groups Bars, Pubs & Lounges Craft Breweries & Distilleries Coffee Shops & Cafes Cloud & Ghost Kitchens Catering & Events Food Trucks & Mobile Ethnic & Specialty Restaurants Fine Dining Franchise Restaurants Boutique Hotels Franchise Hotels & Motels Bed & Breakfasts & Short-Term Rentals

Ontario restaurant cities we cover

Remote-first for everyone. On-site quarterly reviews available across every city below.

Toronto Mississauga Vaughan (Woodbridge) Markham Brampton Oakville Burlington Ottawa Hamilton Kitchener-Waterloo London Windsor
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How we work with restaurants & hotels

Remote-First, POS-Native.

The engagement rhythm every restaurant and hotel can expect — designed around your weekly cash flow, POS cadence and franchise or bank reporting calendar.

Step 1

Free 30-min discovery call

NDA before the call, always. We walk through your concept, your POS, your location count, your priorities and deadlines. Honest answer on fit inside the call itself — not a follow-up email.

Step 2

Written proposal in 48 hours

Scope, deliverables, timeline and fixed fee — all in writing. If the scope needs to change, we redraft once for free. What we quote is what you pay.

Step 3

Start in 3–5 business days

Engagement letter signed. Access granted to your POS (Toast, Square, Lightspeed, TouchBistro, Clover, Aloha), QuickBooks/Xero, delivery platform accounts, bank feeds and prior financials. First deliverable — usually a prime cost snapshot or delivery platform reconciliation — lands the same week.

Step 4

Weekly cadence + prime-cost-ready

Standing weekly call, always-on Slack, weekly prime cost snapshot, monthly close by the 15th, quarterly location review, franchise or bank reporting prep when the moment comes. No help-desk queue, no offshore relay.

Restaurant operator voices

What Restaurant Operators Say After 90 Days.

“
Our family runs three Italian full-service restaurants across Vaughan and Woodbridge. Our previous accountant did monthly financials that arrived 45 days after month-end — completely useless for operating a restaurant. Ledgerive rebuilt POS integration across all three locations, set up weekly prime cost dashboards, and reconciled our delivery platforms cleanly. We now catch labor drift and food cost issues weekly instead of quarterly. Prime cost dropped meaningfully across all three sites inside two quarters.
AR
Antonio R.
Owner, Italian Restaurant Group — Vaughan / Woodbridge
“
We run five quick-service South Asian cuisine locations across Brampton and Mississauga with plans to open three more. Our books were behind, delivery reconciliation was a mess, and every new location approval was a scramble. Ledgerive rebuilt bookkeeping across all five sites, set up proper multi-location P&L, and prepared the CSBFP financing packages for the next two locations. Both closed cleanly. We're finally growing on real numbers instead of gut feel.
NK
Neha K.
Multi-Location QSR Operator — Brampton / Mississauga
“
Our boutique hotel operation runs 40 keys across two properties plus a full-service restaurant and small event space. Our previous accountant handled hotel and restaurant P&L as one blob, RevPAR and ADR tracking was manual, and PMS-to-GL reconciliation broke every month. Ledgerive rebuilt separate hotel and F&B P&L, integrated Cloudbeds cleanly, and set up weekly RevPAR/ADR reporting alongside restaurant prime cost. Our bank credit review went smoothly for the first time in years.
RM
Robert M.
Owner, Boutique Hotel & F&B — Toronto / Niagara-Adjacent
“
My family runs a growing Korean BBQ concept — three locations in the GTA and one more opening in Markham. Multi-location P&L was invisible, tip pooling wasn't handled properly (we were exposed on CRA controlled-vs-direct treatment), and every new site opening tied me up in bookkeeping for weeks. Ledgerive rebuilt everything cleanly, set up proper tip discipline, and now I can focus on operations instead of catch-up. The fourth location opened on time and profitably.
JC
Jin C.
Owner, Korean BBQ Multi-Location Group — Toronto / Markham
Restaurant & Hospitality FAQ

Questions Restaurant Operators Ask.

Straight answers to the questions that come up on nearly every restaurant discovery call.

Do you handle prime cost (food cost + labor cost) tracking?
Yes — prime cost is the single most important operating KPI in restaurant finance. We build weekly prime cost tracking (food cost as a percentage of sales plus labor cost as a percentage of sales, targeting the 60-65 percent band most concepts need to actually be profitable), theoretical vs actual food cost variance analysis, category-level food cost tracking (proteins, produce, dairy, dry goods, beverages), FOH vs BOH labor split, and the weekly management dashboard that lets operators see where prime cost is drifting before it wrecks the month.
Do you integrate with restaurant POS systems?
Yes. POS integration is core restaurant bookkeeping infrastructure. We work with Toast, Square, Lightspeed, TouchBistro, Clover, Aloha and other Ontario POS platforms — daily sales journal integration into QuickBooks or Xero, category-level sales reporting (food vs alcohol vs non-alcoholic beverages, dine-in vs takeout vs delivery), payment method reconciliation (cash, credit, debit, gift cards, delivery platforms), and the daily deposit reconciliation that keeps cash discipline tight.
Do you handle delivery platform reconciliation (UberEats, DoorDash, SkipTheDishes)?
Yes. Delivery platform economics have fundamentally changed restaurant P&Ls. We handle UberEats, DoorDash and SkipTheDishes reconciliation — gross order value vs commission vs net remittance, marketing fee treatment, refund and adjustment tracking, HST discipline on platform vs direct orders, and the delivery-channel-level profitability reporting that shows whether each platform is actually contributing or just moving sales at a loss after 20-30 percent commissions.
Do you handle multi-location restaurant groups?
Yes. Multi-location groups are one of our sweet spots. We handle site-level P&L discipline (each location its own P&L with proper cost allocation), consolidated group reporting, inter-location cost allocation for shared services (commissary, corporate labor, marketing), roll-up dashboards showing which sites are performing and which aren't, and the multi-entity structure (each site typically its own operating co with a management co providing shared services) that groups run at scale. Weekly consolidated cash flow across the group.
Do you handle AGCO liquor licensing compliance?
Yes. AGCO (Alcohol and Gaming Commission of Ontario) licensing creates ongoing financial documentation obligations for restaurants and bars serving alcohol. We handle alcohol purchase tracking, alcohol sales segregation from food sales (different tax treatment, different reporting), server training compliance (Smart Serve) documentation, and the financial records AGCO requires available on inspection. Getting AGCO documentation wrong can jeopardize your liquor license, which is often the difference between a profitable concept and an unprofitable one.
Do you handle tip pooling, tip reporting and gratuity discipline?
Yes. Tip discipline in Ontario restaurants is one of the most commonly mishandled areas. We handle controlled tip vs direct tip determination (CRA rules differ materially between the two), tip pooling and distribution mechanics, tip reporting on T4 slips for controlled tips, employer payroll obligations (CPP and EI) on controlled tips, and coordination with your POS and payroll system to make sure gratuities flow to the right people at the right amounts with proper documentation.
Do you work with breweries, distilleries and craft beverage producers?
Yes. Craft breweries and distilleries face specific finance realities including excise tax and provincial mark-up accounting, LCBO and Beer Store distribution economics vs direct-to-consumer through your taproom, tap-room vs distribution sales channel P&L, batch-level cost accounting (raw materials, labor, packaging, excise), inventory management across raw materials, work in process (fermenting/aging) and finished goods, and equipment financing for capital-intensive brewhouse and distillery buildouts.
Do you handle boutique hotels and short-term accommodation?
Yes. Boutique hotels, franchise hotels and short-term rental operators (Airbnb, VRBO, direct booking) face parallel restaurant-style finance realities plus hospitality-specific KPIs — RevPAR (revenue per available room), ADR (average daily rate), occupancy rate, RevPAR index vs comp set, PMS (property management system) integration (Cloudbeds, Mews, Opera, RoomRaccoon), OTA (Booking.com, Expedia, Airbnb) commission reconciliation, MAT (Municipal Accommodation Tax) filing where applicable, and the food and beverage side-P&L where the hotel operates a restaurant or banquet operation.
Do you handle restaurant financing (bank, BDC, SBFP, equipment)?
Yes. Restaurant financing has specific quirks. We prepare bank credit facility packages, BDC loan packages, CSBFP (Canada Small Business Financing Program) packages for restaurant startups and expansions, franchise financing packages (some Big Five banks have dedicated franchise lending groups), equipment financing packages, and family succession packages. Banks approach restaurants with more skepticism than most industries — the plan and financials need to be sharp enough to answer that skepticism head on.
Which Ontario cities do you serve restaurants and hospitality operators in?
Ledgerive serves restaurants and hospitality operators across Ontario — Toronto (largest hospitality market with every concept imaginable), Mississauga (large multi-cultural restaurant base plus Pearson corridor hotels), Vaughan (major Italian-Canadian restaurant concentration in Woodbridge plus multi-location groups), Markham (Chinese-Canadian and Korean-Canadian restaurant concentration), Brampton (large South Asian and Caribbean restaurant base), Oakville and Burlington (mid-market and fine dining), Ottawa (federal-adjacent hospitality plus a strong Byward Market restaurant scene), Kitchener-Waterloo, Hamilton, London and Windsor. Every engagement is remote-first with on-site quarterly reviews available.
How do you handle pricing?
We quote a fixed fee in writing after the discovery call — monthly for CFO and bookkeeping engagements, fixed project fee for business plans and models. Pricing depends on location count, concept complexity and scope. We don't publish pricing publicly because engagements vary too much — but we're happy to give you a firm, written number on the call itself.

Ready to get finance right for your restaurant?

30 minutes. NDA first. No pitch. Just a real conversation about your concept, your locations, your next 12 months, and whether we're the right team to deliver the finance work behind them.

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